Nexus, the expense platform from Pillar Expenses
From receipt to ledger, without the chase.
Nexus captures every receipt, routes approvals to the right person, checks each expense against your policy, and posts clean entries to your accounting system. Finance closes faster. Employees stop waiting to get paid back.
30-minute walkthrough on your data Built for 50 to 5,000 employees
Everything between the swipe and the close.
Expenses stop living in inboxes and spreadsheets. Nexus handles the whole lifecycle in one place your accountant will trust.
Receipt capture
Snap a photo, forward an email, or let the mobile app do it. Nexus reads the merchant, date, amount, and tax, then matches the receipt to the card transaction.
Approval routing
Each expense goes to the right approver based on team, amount, and category. Managers approve from Slack, email, or the app in one tap.
Policy checks
Set limits by category, role, or trip. Anything outside policy is flagged with the reason before it ever reaches an approver.
Reimbursements
Employees are paid by direct deposit on the schedule you choose, in their own currency, with a clear record of what was paid and when.
Accounting sync
Approved expenses post to QuickBooks, Xero, NetSuite, or Sage with the right GL code, class, and tax treatment. No re-keying.
Audit trail
Every change is logged with who, when, and why. Export the full history for your auditors in one click.
See it work, end to end.
Every expense passes through the same three moments. Click through, or let it play.
Everything in this tour is clickable.
Priya Natarajan requested $412.60 for Delta Air Lines, Travel. Client visit, Sep 12.
Within policyEach entry carries its GL code, class, and tax treatment.
Three steps from spend to close.
The same path for every expense, whether it was paid on a company card or out of pocket.
Capture
Employees pay with a company card or their own. Receipts come in by photo, email, or the mobile app, and Nexus matches each one to its transaction.
Approve
Nexus checks the expense against your policy and routes it. Managers approve in one tap. Exceptions arrive with the reason and the context to decide.
Close
Approved expenses post to your ledger with the right coding. Reimbursements go out on schedule, and the month closes without a reconciliation marathon.
How much time do expenses take today?
Move the sliders to your numbers. This is plain arithmetic on what you enter, nothing more.
That is 720 expenses and about 18 working days of admin every month, spread across your company.
Nexus does the reading, matching, routing, and coding in that list. People are left with a photo and a tap.
Month-end used to be a week of chasing receipts and re-keying entries. Now the books are already coded when I open them, and my team spends the time on the analysis we were hired for.
Built for every side of the expense.
Three groups touch every expense. Nexus gives each of them less to do.
Finance teams
See spend as it happens instead of at month-end. Close with entries that are already coded, matched, and approved, and hand auditors a complete trail.
See the closeManagers
Approve from wherever you work, with the receipt and the policy check in front of you. Decline with a reason in one tap, and never dig through email for context.
See an approvalEmployees
Snap a receipt and move on. Know exactly where each expense stands, and get paid back by direct deposit on a schedule you can count on.
See captureWorks with the tools your company already runs on.
Accounting, cards, chat, identity, and payroll. Entries land where your team expects them, and approvals happen where managers already are.
- QBQuickBooks Online
- XeXero
- NSNetSuite
- SgSage Intacct
- SlSlack
- TmMicrosoft Teams
- GmGmail
- OlOutlook
- OkOkta
- GWGoogle Workspace
- RiRippling
- GuGusto
- BrBrex
- RaRamp
- ViVisa corporate cards
- McMastercard corporate cards
- AmAmex
Built for audit season.
Controls your finance team can point to, and a record of everything that happened.
- Single sign-on with SAML and Google Workspace
- Role-based permissions by entity and department
- Encryption in transit and at rest
- Complete audit log with one-click export
- Multi-entity and multi-currency support
- Your data, exportable whenever you want it
Per-seat pricing, no surprises.
Every plan includes unlimited expenses and receipts. Prices are per active user per month.
Starter
For teams moving off spreadsheets.
- Receipt capture and matching
- Approvals by email and in the app
- Reimbursements by direct deposit
- QuickBooks and Xero sync
- Email support
Growth
For finance teams with real policy to enforce.
- Everything in Starter
- Policy engine with custom rules
- Slack and Microsoft Teams approvals
- NetSuite and Sage sync
- Multi-entity and multi-currency
- Priority support
Enterprise
For organizations with complex controls.
- Everything in Growth
- Single sign-on with SAML
- Custom roles and permissions
- Audit exports and API access
- Dedicated onboarding and SLA
Need a plan for a single entity or a nonprofit rate? Email hello@pillarexpenses.com.
Frequently Asked Questions
Does Nexus work with the corporate cards we already have?
How long does it take to get set up?
Can employees submit expenses from their phone?
What happens when an expense is outside policy?
Which accounting systems does Nexus sync with?
Can we try it before we commit?
See Nexus on your own books.
Bring a month of real expenses. In 30 minutes we will show you exactly how Nexus would capture, route, and post them.
- A 30-minute walkthrough on your data, not a generic deck
- A setup plan for your accounting stack and policy
- No commitment and no card required